Full-service planning


Full-service planning

Full planning: when do you need it?

If you have no free time because of a demanding job, or if you have no clue where to start when it comes to planning, and your organizational skills aren’t the greatest; if you have a very short time frame for planning, or if you’re throwing a destination wedding and/or a wedding weekend involving multiple events, you need a complete planning.

As it implies, this service is all encompassing; everything from theme design and the overall concept to welcome gift assembly and everything in between. Perhaps most notably, contract negotiation and site scouting are included in this level of service.


What's the fee for full planning?

If you want a full-service scenario, estimate about 15% of your wedding budget.


Pre-event production

Recommend venues and vendors in accordance with event budget and style

Schedule and attend all vendor meetings and interviews

Attend site visit(s) with client to establish the event style, direction and flow

Face to face meetings, phone and e-mail communication/advice for client

Guidance on wedding etiquette

Create budget; manage deposit schedule and payments

Review and negotiate all vendor contracts

Decor conceptualization and coordinate overall event vision and design

Act as the liaison between client and vendors for all logistical needs

Create complete timeline for celebration and share with all vendors

Lead all-vendor walk-through

Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu

Collate, stamp and mail save the dates and invitations

Schedule and book all guest and family transportation to/from ceremony and reception

Set up and manage hotel blocks for out-of-town guests

List Fabio Zardi as a point of contact on website, save the dates, invitations and welcome notes

Format guest list for calligraphy

Advise on menu planning and attend tasting with caterer

Coordinate sample table

Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list

Source and order items and packaging for favors and welcome gifts bags

Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list

Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design)


Wedding week

Attend final meeting with client and collect all celebration elements

Confirm all details and arrival times for vendors

Provide schedule for family and VIP guests

Coordinate all printed materials

Assemble and deliver welcome gift bags for out of town guests

Coordinate rehearsal with (or without) Officiant

Mange rehearsal dinner including timing and speeches


Wedding day

Coordinate all aspects of wedding celebration

Oversee check-in of rentals

Create “steps of service” for catering team

Coordinate all deliveries and installations of celebration in accordance with vendor contracts

Coordinate distribution of final payments and gratuities

Manage and coordinate transportation for family and guests

Provide event emergency kit (including sewing kit, stain remover, etc)

Provide and place restroom amenities basket

Organize and set up escort cards, place cards and menu cards

Oversee timely “flip” of room from ceremony to reception, if needed

Conduct final lighting, sound and temperature inspection prior to guest arrival

Conduct final seating and table check prior to guests welcomed to reception

Cue all music changes and speeches with band/DJ

Cue guest of honor and family for special moments including cake cutting, toasts and dancing

Serve as point person for all vendors-cueing timing throughout event

Manage and remedy all moment-to-moment challenges

Arrange favors (if applicable)

Oversee strike of venue

Collect any celebration elements and gifts

Double check return/pick up of all rental elements from caterer and other suppliers

Coordinate post wedding brunch

Coordinate after-party

Fabio Zardi is definitely the best option for any wedding or event you may be planning in Santorini. They are easily as professional, talented, and capable as the best event planners in New York where we are from. When we first went to Santorini we had a hard time finding someone that was as professional as what we were used to. Everyone we spoke to recommended Fabio Zardi. Finding Fabio Zardi was a huge relief. Really exceptional, we were very happy with them, strongly recommend!

Roni and Natraj

Santorini, 2016


Our staff is at your disposal to help you choosing our services and assist you. Please fill out our Planning Form or book a meeting.